Hello Softinn PMS user!

As a Hotel Front Desk, upon the guest check-in, you would need to prepare a Sign-In Form manually and get the guest to sign on the form.

With Softinn PMS, you could save the time as you could generate a guest Sign-In Form in the system directly. On top of it, you also could setup the guest Sign-In Form based on your Hotel standard and preferences.

Check out the video & guidelines below to find out how to how to setup for guest Sign-In Form in Softinn PMS :

Steps to Setup for Guest Sign-In Form in Softinn PMS :

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Follow the guidelines below:

Step 1 : Login to Softinn PMS

Step 2 : Select the correct property

Step 3 : Go to ‘Setup‘ and go to ‘Design‘

Step 4 : Click ‘Sign-In Form‘

You could add multiple Sign-In Form templates, such as :

1. Sign-In Form with Room Charges Details
2. Sign-In Form without Room Charges Details

You could use the Sign-In Form with Room Charges Details for Direct Booking & Walk-in Reservation guest. Indirectly, this Sign-In Form template is suitable to be used for booking which payment is collected by Hotel.

Steps to Add Sign-In Form with Room Charges Details :

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Follow the guidelines below:

Step 1 : Insert the Template Name, for example : Sign-In Form with Room Charges Details

Step 2 : Click to upload your Hotel logo

Step 3 : Choose your preferred font style & customize Sign-In Form Date format

*Note : We have added new font types, Microsoft Yahei and Simsun, to support Chinese characters. Once you apply this font type, the chinese characters will be displayed when you generate the Sign-in Form.

Step 4 : You are able to set up the name for the Sign-In Form name. For example, Room Confirmation Form.

Step 5 : You could insert your Hotel’s policy or Terms & Conditions 

Step 6 : Tick on ‘Show Full Charges‘ if you want the information to be shown on the form for your guest

Step 7 : Tick ‘Yes‘ if you want to have a column in the form to record guest body temperature reading

Step 8 : Tick ‘Yes‘ if you want to know the form was issued by which Front Desk and at when

Step 9 : Tick ‘Yes‘ if you want the form to have a signatory column for your Hotel Front Desk

Step 10 : Click ‘Save Changes‘ to save your template

You could use Sign-In Form without Room Charges Details for the Booking received through OTAs. Indirectly, this Sign-In Form template is suitable to be used for booking which payment is collected by OTAs channel.

Steps to Add Sign-In Form without Room Charges Details :

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Follow the guidelines below:

Step 1 : Insert the Template Name, for example : Sign-In Form without Room Charges Details

Step 2 : Click to upload your Hotel logo

Step 3 : Choose your preferred font style & customize Sign-In Form Date format

*Note : We have added new font types, Microsoft Yahei and Simsun, to support Chinese characters. Once you apply this font type, the chinese characters will be displayed when you generate the Sign-in Form.

Step 4 : You are able to set up the name for the Sign-In Form name. For example, Sign-In Form.

Step 5 : You could insert your Hotel’s policy or Terms & Conditions 

Step 6 : You could choose either you want the form to have ‘Show Taxes Only’ or ‘Hidden’ to hide the room charges details

Step 7 : Tick ‘Yes‘ if you want to have a column in the form to record guest body temperature reading

Step 8 : Tick ‘Yes‘ if you want to know the form was issued by which Front Desk and at when

Step 9 : Tick ‘Yes‘ if you want the form to have a signatory column for your Hotel Front Desk

Step 10 : Click ‘Save Changes‘ to save your template

Note : 

1. You could delete the template if needed. 

Let’s start to setup the Guest Sign-In Form in Softinn PMS! 😁