How to Setup Receipt & Invoice Design on Softinn PMS

Hello Softinn PMS user!

When you are operating your hotel, it’s good to have a customized design for your receipt and invoice. For a seamless check-in and check-out payment process, you can opt to have your receipt and invoice number to be generated automatically as well.

You can setup your receipt and invoice design and auto-generate receipt and invoice number on Softinn PMS

Check out the video & guidelines below to find out how to setup receipt and invoice design on Softinn PMS :

Steps to Setup Receipt Design on Softinn PMS :


Follow the guidelines below:

Step 1 : Login to Softinn PMS

Step 2 : Select the correct property

Step 3 : Click “Setup”.

Step 4 : Click “Design”.  

Step 5 : Choose to designReceipt or Invoice. You will get to the Receipt or Invoice page. 

Step 6 : At the Receipt Setup page, upload your logo for the official receipt. The logo will be shown on the receipt issued

Step 7 : Choose your preferred font type & date format to be displayed on your receipt.

Step 8 : Customise your Receipt by adding a Receipt Prefix at the Receipt Prefix section. (Eg. OR. Your receipt number will all start with OR – XXXXXXXX).

Step 9 : Choose to turn ON or OFF to auto-generate your Receipt Number.

  • Select “Off” if you prefer to manually key in the receipt number by yourself.
  • Select “On” if you want the Softinn PMS system to autogenerate the Receipt Number for you. The Receipt Number will be created automatically in running number order. 

Step 10 : Click “Save Changes” once done. Click “Reset” if you want to redo the design.

*NOTE: You can always preview the design of your official receipt from the sample receipt shown at the right side of the screen.

Steps to Setup Invoice Design on Softinn PMS :


Follow the guidelines below:

Step 1 : At the Invoice Setup page, upload your logo for the official invoice. The logo will be shown on the invoice issued

Step 2 : Choose your preferred font type & date format to be displayed on your invoice.

Step 3 : Customise your Invoice by adding an Invoice Prefix at the Invoice Prefix section. (Eg. INV. Your invoice number will all start with INV – XXXXXXXX).

Step 4 : Choose to turn ON or OFF to autogenerate your Invoice Number.

  • Select “Off” if you prefer to manually key in the invoice number by yourself, manually.
  • Select “On” if you want the Softinn PMS system to autogenerate the Invoice Number for you. The Invoice Number will be created automatically in running number order. 

Step 5 : Click “Save Changes” once done. Click “Reset” if you want to redo the design.

*NOTE: The design preview of your official invoice shown at the right side of the screen. 

Hope this helps you to setup Receipt and Invoice Design for your Hotel 🙂

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