Hello Softinn PMS user!

When you are operating your hotel, it’s good to have a customized design for your receipt and invoice. For a seamless check-in and check-out payment process, you can opt to have your receipt and invoice number to be generated automatically as well.

You can setup your receipt and invoice design and auto-generate receipt and invoice number on Softinn PMS.

Check out the video & guidelines below to find out how to setup receipt and invoice design on Softinn PMS :

Steps to Setup Receipt Design on Softinn PMS :

Follow the guidelines below:

Step 1 : Login to Softinn PMS

Step 2 : Select the correct property

Step 3 : Click “Setup”.

Step 4 : Click “Design”.

Step 5 : Choose to design “Receipt“ or “Invoice“. You will get to the Receipt or Invoice page.

Step 6 : At the Receipt Setup page, upload your logo for the official receipt. The logo will be shown on the receipt issued

Step 7 : Choose your preferred font type & date format to be displayed on your receipt.

*NOTE : We have added new font types, Microsoft Yahei and Simsun, to support Chinese characters. Once you apply this font type, the chinese characters will be displayed when you generate the receipt.

Step 8 : You are able to change the receipt name, if you want to. For example, change to Receipt.

Step 9 : Customise your Receipt by adding a Receipt Prefix at the Receipt Prefix section. (Eg. OR. Your receipt number will all start with OR – XXXXXXXX).

Step 10 : Choose to turn ON or OFF to auto-generate your Receipt Number.

Select “Off” if you prefer to manually key in the receipt number by yourself.
Select “On” if you want the Softinn PMS system to autogenerate the Receipt Number for you. The Receipt Number will be created automatically in running number order.

Step 11 : Click “Save Changes” once done. Click “Reset” if you want to redo the design.

*NOTE: You can always preview the design of your official receipt from the sample receipt shown at the right side of the screen.

Steps to Setup Invoice Design on Softinn PMS :

Follow the guidelines below:

Step 1 : At the Invoice Setup page, upload your logo for the official invoice. The logo will be shown on the invoice issued

Step 2 : Choose your preferred font type & date format to be displayed on your invoice.

*NOTE : We have added new font types, Microsoft Yahei and Simsun, to support Chinese characters. Once you apply this font type, the chinese characters will be displayed when you generate the invoice.

Step 3 : Customise your Invoice by adding an Invoice Prefix at the Invoice Prefix section. (Eg. INV. Your invoice number will all start with INV – XXXXXXXX).

Step 4 : Choose to turn ON or OFF to autogenerate your Invoice Number.

Select “Off” if you prefer to manually key in the invoice number by yourself, manually.
Select “On” if you want the Softinn PMS system to autogenerate the Invoice Number for you. The Invoice Number will be created automatically in running number order.

Step 5 : Click “Save Changes” once done. Click “Reset” if you want to redo the design.

*NOTE: The design preview of your official invoice shown at the right side of the screen.

Hope this helps you to setup Receipt and Invoice Design for your Hotel 🙂