If you turn on the auto-sync between the PMS and Extranet, when a reservation was received either in Booking Engine or PMS the room inventory will be auto-synced and updated between these 2 systems.
In addition, if due to certain reasons such as “Close a room for maintenance”, or “Close a room for a private event”, you can close the room inventory in Softinn PMS.
This info also will be auto-synced with Extranet Inventory page. On the Extranet Inventory page, you can see the 1 PMS Blocked, and your Booking Engine Available unit will be automatically reduced by 1 unit.
Check out this video for a simple illustration.
Scenario : You need to block ALL King Bed Room from receiving booking for 28th & 29th October, because of a private event. This is what you should do in Softinn PMS.
Steps to Manage Softinn Extranet Inventory and Softinn PMS Calendar :
Follow the guidelines below:
Step 1 : Login to Softinn PMS
Step 2 : Select the correct property
Step 3 : Click on the “CALENDAR“.
Step 4 : Click on the “Close Room” button
Step 5 : Select the room closure dates
Step 6 : Select the correct room type in this case, it is “King Bed Room”
Step 7 : Select the Allocation type, in this case, it is “Miscellaneous”
Step 8 : Once done, click “Save Changes“
You’ve successfully closed all the King Bed Room for 28th and 29th October.
Let’s check out the Extranet Inventory page for your hotel booking engine.
You can see 6 PMS blocked for 28th and 29th of October and BE Available unit is zero. Hence, this the date is not bookable on the Hotel Booking Engine.
This information will be reflected on PMS “Inventory” page too
Step 9 : Click “Inventory“
- Availability for King Bed Room for 28th and 29th October will be updated to 0
- The occupancy for King Bed Room will also be updated to fully occupied
If you are using Softinn Channel Manager, then the information on this “Inventory” page will be auto pushed to your connected OTAs.